Regain Office 365 Backup Tool
Professional tool to Backup Microsoft 365 Mailbox to Local drives.
(Average Rating 4.9 based on 1824 Reviews)
Regain Office 365 Backup Tool provides a simple and secure way to back up Office 365 mailboxes to local storage. Backup emails and other mailbox data without requiring Microsoft Outlook. It supports MFA, OAuth 2.0 authentication for efficient and secure Microsoft 365 data protection.
Try before you Buy — Backup 30 items per folder with the free trial.
Try the demo tool to understand the software's features and how it differs from other Office 365 Backup softwares.
If you have any queries, get 24*7 free technical support. Contact us at: +91-9582763651
All You Need about Regain for Office 365 Backup Wizard
- Allow users to Take Backups of Office 365 Mailboxes to User System professionally
- No limitations on the size and number of Office 365 mailboxes for backup.
- Users can simply opt for Primary Mailbox, Public Folder, and Archive Mailbox for backup.
- Along with Office 365, it also facilitates backup of Exchange Server(On-Premises).
- It offers multiple prominent file formats like PST, EML, EMLX, MBOX, MSG, vCard for backup.
- The software allow you to Migrate Office 365 to Gmail, Yahoo Mail, AOL Mail, Hotmail, Zoho Mail, Thunderbird and Google Workspace.
- Support Migration from Office 365 to all IMAP Server with All Email Attachments.
- Users can precisely select the folder for the backup to get only the desired one.
- Software expertly maintains the folder hierarchy and data integrity.
- This utility is compatible with all the versions of Windows OS.
- Download free Office 365 Email Backup tool to check the software compatibility.
If you have any queries, get 24*7 free technical support. Contact us at: +91-9582763651
Why Backup Microsoft 365 Mailbox Data?
Emails are Not Safe Forever
Important emails and mailbox items can be lost due to accidental deletion, user errors, account issues, synchronization problems, or unexpected technical incidents. Maintaining an independent backup gives organizations an additional copy of important Microsoft 365 mailbox data for recovery when needed.
01Prepare for Email Migration and Archiving
Before moving mailboxes to another platform or creating long-term archives, it is useful to have a separate copy of the existing data. Backing up Microsoft 365 mailboxes can help preserve important business emails and other mailbox information throughout migration and archiving processes.
02M365 is a Service, Not Backup Solution
Microsoft 365 includes features for data protection, retention, and recovery, but these features are not necessarily a substitute for an independent backup strategy. Organizations with critical email data can maintain separate backup copies to provide an additional layer of protection and greater control over their data.
03Built-In Security isn’t Enough
Built-in Microsoft 365 security and recovery features help protect mailbox data, but organizations may still benefit from maintaining an independent backup. A separate copy can provide an additional recovery option when data is accidentally deleted, affected by account-related issues, or unavailable because of an unexpected incident.
04Access Email Data Offline
A local backup allows you to retain a copy of mailbox data outside the Microsoft 365 environment. Depending on your backup requirements, emails and other mailbox items can be exported to commonly used formats such as PST, EML, MSG, and PDF for storage, reference, or future access.
05Protection Against Cyber Attacks
Ransomware, compromised accounts, and other security incidents can disrupt access to business data. Keeping an independent backup of Microsoft 365 mailboxes can help organizations recover important information and reduce dependence on a single cloud environment during a data-loss or security event.
06Note: Create an independent, portable copy of your Microsoft 365 mailbox data.
What Data Can You Backup from Microsoft 365?
| Microsoft 365 Data | Backup |
|---|---|
| Emails | ✔ |
| Email Attachments | ✔ |
| Inbox | ✔ |
| Sent Items | ✔ |
| Drafts | ✔ |
| Deleted Items | ✔ |
| Custom Folders | ✔ |
| Contacts | ✔* |
| Calendar | ✔* |
| Tasks | ✔* |
| Archive Mailbox | ✔* |
| Public Folders | ✔* |
Who Can Use Microsoft 365 Backup Tool?
IT Administrators
Backup multiple Microsoft 365 mailboxes for organizational data management.
01Businesses
Maintain an independent local copy of important mailbox data.
02MSP & IT Service Providers
Perform mailbox backup and migration projects for clients.
03Microsoft 365 Administrators
Export selected mailbox data for archiving, migration or analysis.
04Individual Users
Save important Microsoft 365 emails locally for future access.
05Prominent Features of Regain Office 365 Email Backup tool
Backup Large Microsoft 365 Mailboxes
The mailbox size doesn't affect the efficiency of the software; it works seamlessly. Users can easily add mailboxes of any size, and the tool will backup without compromising the backup speed. It also facilitates managing mailbox size by having a backup and freeing space.
Fast Microsoft 365 Mailbox Backup
This advanced Office 365 Export tool developed by Regain Software is designed to provide a fast and efficient way. It takes backup very quickly, saving time for the professionals by all means. It speedily fetches mailboxes and takes backups in the prescribed file format.
Backup Exchange On-Premises
Along with Office 365, this utility can also connect Live Exchange/ Exchange On-Premises as a source and backup Exchange Server. All the file formats available to backup Office 365 mailboxes are available for Exchange On-Premises. This facility helps users running a hybrid environment or having Exchange On-Premises with the backup.
Backup in Multiple Email formats
To answer the needs of all users, This Office 365 Email Backup utility offers backup in multiple file formats. Some standard file formats are PST (Personal Storage Table), MBOX, EML, EMLX, MSG, et cetera. Users can simply opt for the desired file format and the tool will backup in the same. With PST file format users have the advantage of adding it to Outlook.
Preserves Folder Hierarchy
Office 365 Backup tool keeps the data originality intact and possesses all properties. The software properly maintains the folder hierarchy; you will get the same in the resultant file format. Moreover, it preserves the meta properties and all other source attributes. It provides unaltered data in the target file.
Specific Folder Selection
Regain Office 365 Email Backup tool allow users to select the folders before initiating the backup process. Users can simply uncheck the folders they don't want to backup. Users will get only the desired data in the target file by making this selection.
Compatible with All Windows OS
There is no need to worry about the version of Windows OS to run the Regain Office 365 Email Backup Solution. This tool is compatible with all versions of Windows and works seamlessly in all. It is tested and verified in all including the latest Windows OS version.
Round-the-Clock Technical Support
To provide the best working experience with the Regain Office 365 Backup Tool, we provide 24*7 free technical support. Users can easily reach us through the Live Chat option or by telephone. You can also write to us at sales@regainsoftware.com or support@regainsoftware.com. We have an in-house support team to assist you.
User-Friendly GUI
The software is developed to provide an easy-to-do backup task and comes with a user-friendly GUI. Any user (technical or non-technical) can easily backup Office 365 emails to PST or any other file format on its own. It's a simple and interactive GUI that makes the process a cakewalk.
Free Trial Version Available
Our tool is tested and verified; hence, we offer a free trial version of the software to try before buying. The demo version is just a restricted version of the full version (licensed version) and allow backing up the first 30 items per folder. However, there is no such limitation with the licensed version.
Technical Specifications
System Requirements
- Processor - 1 GHz or faster processor
- Memory - 4 GB of RAM (4 GB is recommended)
- Hard Disk - 500 MB for Software installation
- Disk Space - Sufficient space for exported data
- Internet - Required for online mailbox migration
- Administrator - Administrator privileges may be required
Version Supports
- Windows OS Platforms - Windows 11, Windows 10
- Windows Server - 2012/ 2008 R2/ 2008/ 2003 R2/ 2003
- Supported Version - Supports all Microsoft 365 plans, including Microsoft 365 Enterprise E1, E3, and E5, Exchange Online Plan 1 and Plan 2, Microsoft 365 Business Premium, Microsoft 365 Business Basic, Office 365 A1, A3, A5, and Office 365 F1.
Demo Software
Download Free Microsoft 365 Backup Software to evaluate the software’s features, workflow, and compatibility. It allows you to backup limited emails, up to 30 items per folder for testing.
Installation / Uninstallation
Backup Microsoft 365 to Multiple File Formats
- Microsoft 365 to PST
- Microsoft 365 to MBOX
- Microsoft 365 to EML
- Microsoft 365 to EMLX
- Microsoft 365 to MSG
- Microsoft 365 to PDF
- Microsoft 365 to vCard
- Microsoft 365 to HTML/MHTML
- Microsoft 365 to Various other Email Servers
03 Simple Steps to Backup Microsoft 365 Mailbox to Local Drive.
Software Reviews
Discover what our customers and software review companies have to say about the Regain Office 365 Backup Tool
CNET
CNET Several MVPs have recommended Regain Office 365 Email Backup Tool as the most user-friendly. It has a crisp, simple, and easy-to-understand GUI, which is what a user-oriented utility should have. View Details →
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Software Suggest
Our team evaluated the software on user-friendliness, backup speed, and efficiency. Regain Office 365 Backup Software ranked top among all. An effortless and efficient utility.
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Crozdesk
Regain Office 365 Backup Tool makes it easy to backup Microsoft 365 mailbox data securely. The software is simple to use, supports multiple export formats, and provides a smooth backup experience.
Explore More →Secure Microsoft 365 Mailbox Backup
- Microsoft 365 authentication
- Data transfer security
- Local backup storage
- No modification of source mailbox data
- Folder hierarchy preservation
- No unnecessary third-party storage
- User-controlled destination
Supported Microsoft 365 Environments
- Microsoft 365 Business
- Microsoft 365 Enterprise
- Exchange Online
- Microsoft 365 Personal/Family
- Hybrid Exchange environments
- Exchange Server / On-Premises
Feature Comparison between Free vs. Full Version Tool
| Software Features | Trial Version | Full Version |
|---|---|---|
| Backup Office 365 mailbox into PST, MBOX, MSG, EML, EMLX, and vCard | ✔ | ✔ |
| Save Public Folder, Shared Folder, In-Place Archive | ✔ | ✔ |
| Support Office 365 Home and Business Plans | ✔ | ✔ |
| Migrate Office 365 folders to Various Email Clients and Cloud Platforms | ✔ | ✔ |
| Preview all available mailbox folders | ✔ | ✔ |
| Selection of specific mailbox folders you want to backup | ✔ | ✔ |
| Saving Capabilities | 30 emails per folder | No Limitation |
| Price | Download | Buy Now |
Why Choose Regain Microsoft 365 Email Backup Tool?
15+ Export Formats
Save mailbox data in multiple commonly used formats.
01Selective Backup
Choose individual folders instead of backing up everything.
02No Outlook Required
Export Microsoft 365 mailbox data without installing Microsoft Outlook, if this remains technically accurate.
03Folder Structure Preservation
Maintain the original mailbox hierarchy.
04Multiple Migration Options
Move mailbox data to supported email platforms.
05Free Trial
Evaluate the software before purchasing.
06Honest Customer Reviews
5.0
In our last board meeting, we decided to have a copy of our Office 365 mailbox in our in-house local storage. We found the Regain Office 365 Email Backup Wizard, which worked seamlessly for this task. We also finished our 150 mailbox backup tasks within the deadline with perfection.
Henry Backwith, USA
5.0
Our organization was looking for a simple Office 365 email export tool that allows the elimination of unwanted folders. We found this in Regain Office 365 Backup Software and purchased the license. I must recommend this utility to all. Kudos to the developer!
Chuck White, London
Frequently Asked Questions
Q. How do I take backup of Microsoft 365 mailbox using the Regain Office 365 Backup Tool?
You can take backup your Office 365 emails by following the below steps.
- First, go to regainsoftware.com and download the Regain Office 365 Backup Tool.
- Install and launch the application. Enter your Office 365 username and password.
- Now, you see your mailbox folders. Select the desired items and press Next.
- After that, choose the output file format and click on the Next button.
- Browse the destination folder and click on the Next button.
- At last, wait for finishing the process of Office 365 backup.
Q. Can I download my Office 365 mailbox data manually?
Yes, you can also backup Office 365 mailbox items manually, but the procedure is quite troublesome. You must be a technical expert to perform the steps. So, we suggest you use the professional Regain Office 365 Email Backup Tool. For taking backup of Office 365 account manually, read this post: Read here
Q. Is MS Outlook installation mandatory to the backup mailbox as PST?
No, you do not need MS Outlook installation in your system to export Office 365 mailbox as a PST file. However, to read PST files, you need Outlook in your system.
Q. Is this Microsoft 365 Backup Email Utility compatible with Windows 11?
Of course, the Regain Office 365 Backup utility is compatible with Windows 11 and other versions.
Q. Will Office 365 Backup utility help me download the In-Place Archive?
Yes, the Office 365 mailbox backup tool can download the In-place Archive, provided that the In-Place archive must be turned on in your Office 365 account. Read this blog post to Know How to Enable Office 365 Email Archive, Complete manual guide. Read here
Q. Can I backup only some specific folders using this tool?
After logging in to your mailbox account, the Regain Office 365 Email Backup Software will preview all the mailbox folders available in your account. Also, you can choose only specific items that you want to backup and leave the rest. It will allow you to save only the necessary items.
Q. Does the software change the hierarchy of mailbox data while taking backup?
No, the application maintains the hierarchy of your mailbox content. It does not manipulate the mailbox structure or file content.
Q. How can I evaluate the application before purchasing?
You can download the free demo version to evaluate the Regain Office 365 Mailbox Backup Tool. The demo version is similar to the premium tool except for the restriction of 30 emails per folder.
Q. Is there any file size limit for taking backup of Office 365 account?
No, there is no limit. User can take backup unlimited file size of Office 365 account.
Q. Can I backup Office 365 emails without deleting them from the server?
Yes. The backup creates a local copy of the mailbox data while leaving the original emails in Microsoft 365.
Q. Why are some emails missing when I Backup Office 365 mailbox to User System?
This can happen when Outlook has not synchronized the complete mailbox, especially with large or older mailboxes. A direct backup solution can avoid depending on Outlook's local cache.
Q. Does Regain Office 365 Backup Tool need my Microsoft 365 password?
Regain Office 365 Backup Software should use the supported Microsoft authentication method rather than requiring users to share their Microsoft 365 password directly.
Q. Is it safe to connect my Microsoft 365 account to a third-party backup tool?
Yes, Regain Software uses secure Microsoft authentication and requests only the permissions required for its intended function. Microsoft supports OAuth-based authentication for applications accessing Exchange Online.
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