A Comprehensive Guide: Steps to Set Up Webmail in Outlook, Gmail and Office 365

Updated On - October 7, 2024 by Armaan | Reading Time: 4 minutes

Setting Up Webmail in prominent email clients like Outlook, Gmail, and Office 365 is significant for the users. Setting up webmail to email clients will automatically back up all your data in the cloud. Also, you can access them from any device without the need for software installation only with the internet. In this guide, we will offer you some best methods to set up webmail to Outlook, Gmail, and Office 365. You can set up the webmail using the manual method or a professional Regain Email Migration Software.

Why Do Users Want to Set Up Webmail in Prominent Email Clients?

There are multiple reasons why users wish to set up webmail with prominent email clients:

• Users want to set up webmail to Gmail as it enables them to send, receive, and organize emails.
• Setting up webmail to Office 365/Outlook also allows automatic backup in the cloud.
• Webmail clients such as Google Email, Microsoft 365, & Outlook offer an automatic updation.
• You can access the webmail clients with active internet connectivity from every device.
• Also, webmail clients can be accessed even without the need for software installation.

Manually Set Up Webmail in Outlook, Gmail, and Office 365

In this section, we will explore the manual methods to set up Webmail to Gmail, Outlook, and Office 365. Let’s begin with exploring the steps to set up webmail in MS Outlook.

Steps to Set Up Webmail in Outlook

Have a look at the below-mentioned steps to set up webmail to Outlook:

1. First, install and open Microsoft Outlook on your system.
2. Next, hit the File tab and click on the Add Account option.
3. Now, enter your email address and select the Advanced options.
4. Further, tick the Let me set up my account manually checkbox and click Connect.
5. Later, choose the account type POP or IMAP.
6. Afterward, provide the incoming and outgoing server details with the port number.
7. Next, choose SSL/TSL as an encryption method.
8. Subsequently, click on the Require logon using the Secure Password Authentication checkbox and choose Next.
9. Enter your email credentials and hit the Connect button.
10. Finally, after the successful account setup, you will receive a message Account Successfully Added.

Steps to Set Up Webmail in Gmail

Let’s explore the steps to set up webmail to Gmail:

1. First of all, open your Gmail account.
2. Later, click on Settings and then select See all settings option.
3. Now, navigate to the Accounts and Import tab and click on Add a Mail account.
4. Further, enter the email address and hit the Next button.
5. Afterward, click on the Import emails from my other account (POP3) option.
6. Next, provide the email credentials to move further.
7. After that, tick the Leave a copy of the retrieved message on the server checkbox.
8. Later, choose the Always use a secure connection (SSL) when retrieving mail checkbox.
9. Then, click on the Add Account option.
10. Now, choose the option, Yes, I want to be able to send mail as “example@gmail.com”.
11. Next, enter your name, select Treat as an alias, and then choose Next Step.
12. Later, enter your SMTP server details and choose 465 as an SSL port.
13. Don’t forget to tick the Secured connection using the SSL (recommended) option and hit the Add Account option.
14. Afterward, enter the verification code that is sent to your webmail.
15. Finally, you will see the domain’s email address in the send mail as option.

Step-by-Step Process To Set Up Webmail in Office 365

Let’s figure out the below-mentioned steps to set up webmail to Office 365:

1. First of all launch and open Microsoft Outlook on your system.
2. Further, enter your MS Office 365 email address and hit the Connect button.
3. Later, you can enter any additional email address and click Next.
4. Now, if the account is prompted, enter your password and hit the Sign in option.
5. Once you have added all the accounts, then select the Done button.

Limitations of Using the Manual Method

Let’s figure out all the possible limitations of the manual method:

• Advanced tech knowledge is a must to use this method.
• High possibility of data corruption is there.
• The process of this method is too lengthy.
• You can’t always get effective results.
• This method is very time-consuming.

Recommended Method to Set Up Webmail in Gmail, Outlook, and Office 365

With the Regain Email Migration Tool, you can easily export webmail email to Gmail and multiple other email clients. This software allows the migration of one webmail to another webmail. With this tool, you can even perform single and multiple conversions of email file formats. Also, it allows the preview feature to the users to preview their emails without the conversion process. Additionally, it widely supports all the different versions of Windows Operating System.

Step-by-Step Process to Set Up Webmail in Prominent Email Clients

Have a look at the steps to set up webmail to Gmail, Outlook, or Office 365:

1. Firstly, install the Email Migration Software and run it as an administrator.
2. Select the option IMAP or Other Accounts and Enter your Webmail Credentials. Then click on the Login button.
3. Select the Desired Webmail Inbox Folders/Files.
4. Click on the button Mailbox Import – Migration to set up Webmail Mailbox to Gmail, Outlook, or Office 365.
5. Select the Desired Email Client and enter the Credentials of your account. Then click on the Login button.
6. After the successful authentication, click on the Start Import Process button to initiate the migration of your webmail folders.

Conclusion

You can set up webmail in Outlook, Gmail, and Office 365 easily with the various methods discussed in this guide. We have gone through various manual methods to set up webmail in all the prominent email clients like Office 365, Gmail, and Outlook. However, for the best results, it is recommended to use the Regain Email Migrator.

Frequently Asked Questions:

Ques. Can I set up webmail in Gmail?

Ans: Yes, with the Email Migration Tool, you can easily set up webmail in Gmail as well as Microsoft Outlook.