How to Save Gmail Email to PDF

Updated On - October 10, 2024 by Nasir Khan | Reading Time: 3 minutes

Gmail is the most widely used email client in the world. It is used by more than 15 million users every day to communicate important and business-sensitive information. We all know that Gmail provides us limited storage space which an individual can easily run out of. In order to save important data, one tends to save that information in PDF format. PDF format is the most secure format, to preserve data.

Hence, we have been constantly receiving endless requests to share the trusted and expert solution to save Gmail Email to PDF. In order to help you in the best possible manner we have to download every tried and trusted solution by our experts for the same. Without wasting any more time let us directly get started with the article. Before knowing about the solutions, we will first delve into some more convincing reasons to save Google Mail to PDFs.

Why To Save Gmail Email to PDF?

There are various reasons to save Gmail email to PDF format, the most convincing reason is that PDFs are the most secure file format. However, there are many more reasons that contribute to this conversion, learn about them in detail below.

• You can put a safety lock on the PDFs which will restrict its access to selective people.
• It is easy to share PDFs with other people as it is a portable document.
• Saving important mail separately helps to protect information from any malicious attack or any possible reason for email loss.
• Once you save Gmail emails separately, you can delete them from your Google Mail account to save storage space if required.

Now, let us move on and figure out the solutions to save Gmail email to PDF. Firstly, we will start with the manual methods and then will move on toward the expert-recommended solutions.

How to Manually Save a Single Gmail Email to a PDF?

You can save a Single Gmail Email to a PDF by using the given steps. You need to follow each step one by one to successfully save a single Gmail email to a PDF.

• Firstly, you need to login to your Google Mail account.
• Open the mail inbox and open the desired mail that you want to open.
• Now, click on the three dots at the right side of the mail.
• Now, click on the Print option.
• Now, in the destination tab, click Save As PDF and hit the Save button.

No doubt that saving Gmail Emails this way is the easiest way to save Gmail emails into a PDF. However, this comes with a lot of hurdles and restrictions. Get to know about these restrictions, one by one in the following section.

What are the Limitations to Save Gmail Email to PDF?

The most frequent limitation faced by many individuals is that it is a time-consuming process.

• This process does not maintain the folder hierarchy during the process.
• You cannot convert more than one email at a time into PDF.
• You will not get the choice to remove or keep the attachment.

Now, to cope up with these limitations, you can use the given automated solution. It is an expert-recommended solution to save Gmail Email to PDF.

An Effective Method to Bulk Save Gmail Email to PDF?

Regain Gmail Backup Software is the best software to back up/migrate Gmail Email to PDF. You can even convert calendars, contacts, and attachments. This utility will also help to back up your PDF files separately. Further, you even get a facility to save Gmail Email to PDF without hampering its data quality. This tool will make sure that it maintains the utmost data hierarchy. To know the steps to Save Gmail email to PDF, you can follow the given steps.

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• Firstly, install and launch the Regain Gmail Backup Software on your computer.
• Next, enter the Gmail email address and the password of the required Gmail account.
• Now, choose the folders/subfolders that you want to save as PDF.
• In the following wizard click on the Backup option and tap Next.
• Finally, the backup process will start and you will be able to access the files in your local drive after the completion of the process.

Conclusion

In this article, we have discussed how you can save Gmail Email to PDF, the reason to save the emails as PDF, and the solutions for this conversion process. We have covered a manual and a professional solution for the same. However, the manual method has various limitations, so in order to cope up with those limitations, our experts have recommended a top-notch solution to save Gmail email to PDF.