Manual Guide to Open OLM files into Windows Systems

Updated On - October 23, 2024 by Nasir Khan | Reading Time: 6 minutes

Overview: Outlook supports different file formats. OLM and PST are the two most prominent file types used. Both these files store Outlook mailbox information. However, the key difference is that OLM is supported by Mac Outlook whereas PST is compatible with Outlook for Windows. In this article, we will explore how to open OLM files into Windows. We share different solutions to open OLM file in Outlook for Windows. So, read the article till the end.

What are OLM files?

OLM files are the Outlook data files for Mac. They store complete mailbox data like emails, attachments, contacts, calendars, etc. OLM files are supported only by Mac Outlook. Therefore, if you want to access your Outlook for Mac mailbox data in Outlook for Windows, you will need to convert OLM to PST file format.

Why Bother to Open OLM files into Windows System?

Before proceeding to different solutions to open OLM file on Windows, it is imperative to know if you should really bother to migrate the OLM files. We will share some key reasons that advocate the fact that you need to convert OLM to PST.

• OLM files are Outlook data files for Mac. They can not be opened on Outlook for Windows. Therefore, you will need to export Mac emails to PST file format to access mailbox details on a Windows machine.
• PST files are easy to share as compared with OLM files. They are accessible on any version of Outlook for Windows.
• Moreover, you can add password protection to PST files that help you to prevent unauthorized access to emails.

These are some of the prevailing reasons for exporting Outlook OLM files to Windows PST file format. Now, let us check how to open OLM files into Windows Outlook.

How to Open OLM file in Outlook for Windows Manually?

To open an OLM file in MS Outlook, first, you need to configure an IMAP-enabled email account like Gmail into Outlook. After that, copy the desired OLM file content to this account. Adding the same Gmail account and Outlook for Windows will migrate OLM files and you can access them on your Windows PC.

Stage 1: Configure Gmail Account to Outlook for Mac

• First, launch Outlook for Mac and click on the Tools option.
• Select Accounts and click on the Add ‘+’ icon.
• After that provide the required Email Address, Password, and Gmail account username in the Email Address pane.
• Fill in the following details in their respective fields and opt for the Use SSL Connect option.
  • Incoming Server: imap.gmail.com
  • Outgoing Server: smtp.gmail.com
  • Outgoing port: 465
• At last, press Add Account to complete the configuration.

After the successful verification of login credentials, the Gmail account has been successfully configured.

Stage 2: Move OLM File Content to Gmail

Once the Gmail account has been added to your Mac Outlook, the next step to open OLM files into Windows is to import OLM file to Gmail email account. Let us check how to export Outlook OLM files into Gmail.

• In the Outlook application, select the desired mailbox folder.
• Right-click on it and choose the Copy option.
• After that, create a new folder in Gmail and paste all the copied mailbox items.
• It will copy all the required items to the Gmail mailbox folder.

Stage 3: Add Gmail Account to Outlook for Windows

The next stage in the manual guide to open OLM files into the Windows system is to add the same Gmail email account that you configured in Mac Outlook into Outlook for Windows.

• Launch the Microsoft Outlook application on your Windows machine.
• Then click on the File option from the top menu bar.
• Now, choose the Info tab and click on the Account Settings option.
• After that, click on the New tab in the Account Settings wizard.
• Tick the Manual Setup option and click Next.
• Choose POP or IMAP and press Next.
• Now, provide the following details, as specified:
  • Name – Your name
  • Email Address – Gmail email address
  • Account type – IMAP
  • Incoming mail server – imap.gmail.com
  • Outgoing mail server – smtp.gmail.com
  • Username – Fetched automatically
  • Password – Password of the required Gmail email account
• Tick the Require logon using Secure Password Authentication (SPA) option.
• Click on the More Settings option. It will open a new wizard of additional settings.
• Switch to the Outgoing tab and enable My outgoing server requires authentication.
• After that, switch to the Advanced tab and opt for the following details.
  • Incoming server port – 993
  • Encryption type – SSL
  • Outgoing server port – 465
  • Encryption type – SSL

• Click OK to save changes and press Next in the Add Account wizard.
• Wait till the application verifies account details.
• After successful verification, the Gmail account has been added in Outlook for Windows.

Stage 4: Move OLM file files into Windows Outlook

Now, you have successfully migrated your Outlook OLM files to Outlook for Windows. However, you still need to backup the desired mailbox data locally. With the Import/Export feature of Outlook for Windows, you can easily migrate the mailbox content into a local drive.

• Click on the File option from the top menu bar of MS Outlook.
• After that, choose Open & Export and click on the Import/Export icon.
• Select the Export to a File option and hit Next.
• Choose Outlook data file (.pst) and press the Next button.
• Now, select the desired Gmail folder and click Next.
• Define the destination for the Outlook PST file and hit Finish.
• It will export the selected items as a PST file into the local drive.

By performing the above procedure, you can easily open OLM files into Windows. Moreover, you can migrate other mailbox items like contacts, calendars, etc.

Challenges in the Manual Approach

The above manual procedure for exporting OLM files to Outlook is feasible but comes with various limitations. It is not considered the optimum solution for OLM to PST migration. Some of the main restrictions of the manual approach are:

• It is quite a complicated and time-consuming procedure. If you want to export emails in a few steps, this approach is not suitable.
• Using the manual approach does not enable you to skip unnecessary mailbox items. It migrates complete mailbox data.
• To perform the manual procedure, you must require both Mac and Windows PCs. opening OLM files into Windows PC is not possible without having Outlook for Mac.

Because of these limitations, we recommend you choose a professional solution to export OLM files to PST file format.

Professional tool to Open OLM files in Windows PC

Regain OLM to PST Converter Tool is a complete solution for migrating OLM files to Outlook PST file format. It enables you to open OLM files into Windows in a few simple steps. The application allows you to convert OLM files to distinct saving formats like MBOX, MSG, EML, EMLX, HTML, PDF, etc. You can migrate your Outlook mailbox directly to various webmail and email clients such as Office 365, Gmail, Yahoo Mail, GoDaddy Mail, etc. Moreover, it offers numerous advanced features for fast and efficient migration.

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How to Use the OLM file to PST Converter tool?

• Download the Regain OLM Converter. Install and run the application.
• Add the desired OLM file. Check the mailbox preview and hit Export.
• Choose the destination location and saving format as PST.
• At last, click on the Save Data button to initiate the file conversion.

Why Choose Regain OLM to PST Converter?

The professional Regain OLM to PST file converter tool is an automated solution that reduces the time and effort for email migration. It makes the complete OLM to PST file conversion procedure easy and efficient. We share some reasons why you should choose Regain OLM to PST Converter tool.

• It enables you to backup complete mailbox data like emails, attachments, contacts, journals, etc.
• Numerous saving options are available in the tool. Also, you can migrate Outlook emails to various email accounts.
• The application offers advanced options for customizing the output as per requirement.
• Advanced filtering features help you to skip all the unnecessary mailbox items.
• Converting OLM to PST is possible in a few simple steps using the professional OLM to PST converter tool.

Conclusion

The manual approach to open OLM files into Windows System is efficient but has various limitations. Therefore, we recommend you opt for the professional Regain OLM to PST Converter. It provides you with multiple advanced options for quick and easy migration that enables you to export OLM to PST in a few simple steps.

Frequently Asked Questions

Ques1: How do I open an OLM file in Windows?

Ans: You can open OLM file in Outlook for Windows by following the below steps.

1. Add Gmail or any other IMAP-enabled account in Outlook for Mac.
2. Copy the OLM file content into this newly added Gmail account.
3. Configure the same Gmail account to Outlook for Windows.
4. Export the OLM file content from the Gmail account into PST file format.

Ques2: How can I convert OLM to PST?

Ans: There are two main approaches to exporting OLM to PST file format: Manual and professional. The former solution is suitable for technical users who are adept with both Outlook for Mac and Windows. However, if you are looking for advanced features and fast migration, the professional Regain OLM to PST Converter tool is the best solution.