How to Import Lotus Notes to Outlook 2019/2016/2013

Updated On - November 28, 2024 by Deepika Singh | Reading Time: 6 minutes

To Import Lotus Notes to Outlook, you need to convert NSF files to PST because Lotus Notes uses NSF format, while Outlook uses PST. Outlook is preferred by many for its flexibility, advanced features, and excellent service. There are two ways to transfer NSF files to Outlook versions like 2019, 2016, or 2013: a free manual method or a professional Regain Lotus Notes to Outlook Converter tool.

Why Do Users Move Mailbox from Lotus Notes to Outlook?

• Ease of Use: Outlook offers a user-friendly interface compared to Lotus Notes.
• Better Integration: Outlook works seamlessly with other Microsoft tools like Word, Excel, and Teams.
• Wider Accessibility: Many organizations use Microsoft 365, making Outlook the default choice for email management.
• Cost-Effectiveness: Outlook is often more affordable and requires less maintenance.

Things to Know Before Importing

• File Formats: Lotus Notes saves emails in NSF format, while Outlook uses PST files. You’ll need to convert NSF files to PST to complete the migration.
• Backup Your Data: Always back up your Lotus Notes data before starting the process to prevent accidental loss.
• Professional Tool Available: While manual methods exist, using a tool like Regain Lotus Notes to Outlook Converter ensures accurate and reliable data migration. It takes few clicks to import Lotus Notes Data to MS Outlook.

Manual Steps to Import Lotus Notes to Outlook 2019/2016/2013

Let’s first talk about a manual solution for transferring Lotus Notes NSF file data to Outlook. The manual method is classified into a two-step process. The user first exports Lotus Notes file data into a CSV file, and then in another step, a user needs to easily import saved CSV files into Outlook application.

Note: You are advised to keep a backup copy of the NSF file before starting the manual process, as data loss is possible during this process.

1st Step: Exporting NSF File Data to CSV File

Follow the steps by steps instructions given below to export the Lotus Notes data to a CSV file.

1. Launch Lotus Notes application. Click on File > Open > Lotus Notes Application.
2. An Open Application windows will displayed on your screen. Here, click Browse option to add Lotus Notes NSF file and click Open.
   
3. Now, go to File menu and then click Export.
4. Now, in the Export window, select the Comma Separated Value format for the file. And, click Export.
   
5. In the next CSV Export window, choose the required options. And, Click OK.
   
6. The NSF file data get saved to the CSV file at the specified location.

2nd Step: Importing CSV File to Outlook 2019/2016/2013

In this step, you need to import the CSV file created in the first step to your Outlook (2019, 2016 or 2013) by just following the given instructions.

1. Launch Microsoft Outlook application. Go to File Menu > Open & Export > Import/Export.
   
2. In, Import and Export Wizard dialogue box, choose Import from another program or file, And click Next.
   
3. Now, select Comma Separated Values option as a file type and click Next.
   
4. Click Browse to add the CSV file created earlier to import. Select options replace duplicate items and click Next.
   
5. Select the Outlook folder to save the NSF data from the CSV file. And click Next.
   
6. Now, just click Finish to complete the import process.
   

It is possible to import by manual method, but it imports only one NSF file at a time, without any assurance of complete data transfer. It can prove to be helpful in some situations, but it has many limitations too. Some of which are given below–

Limitation of Manual Method:

• The manual method is complex and challenging for beginners.
• It takes a lot of time and may not transfer all your data.
• Mishandling the process can corrupt the NSF file.
• It doesn’t allow selective conversion of emails or folders.
• You can only convert one NSF file at a time, making it a slow process.

If you want a hassle-free and secure way to Import Lotus Notes to Outlook, try the Regain NSF to PST Converter. This tool ensures smooth data transfer without any loss. Download the free demo version today to experience effortless migration to Outlook 2019, 2016, 2013, and more.

Tips for a Smooth Migration

• Check Compatibility: Ensure both Lotus Notes and Outlook are installed and compatible with your operating system.
• Optimize Large Files: Split large NSF files into smaller ones for faster processing.
• Test the Results: After migration, verify the data to ensure all emails, folders, and attachments are intact.

Use Professional tool to Migrate Lotus Notes Mailbox to Outlook

Regain NSF Converter tool is specially designed to convert Lotus Notes mailbox to Outlook PST file in just few clicks. It can export emails from Lotus Notes to MBOX, MSG, PDF, EML, EMLX, vCard format as well. With the help of this tool, user can migrate Lotus Notes mailbox to Office 365, Gmail, Yahoo Mail and many more. It is available with free version. You can try this application before going to purchase.

Free Download100% Secure Buy NowPrice: $49

Step by step guide to Convert NSF to PST file using this software

1. Install and Launch the Regain NSF to PST Converter.
2. Now, select the Lotus Notes NSF file, which you want to import.
   
3. On the screen you will see that file is still scanning. Wait for a moment.
   
4. Now, Show preview of scan emails on the screen.
   
5. Select the Destination location and File format
   
6. Finally, Lotus Notes files imported to Outlook PST file.
   

Conclusion

Import Lotus Notes to Outlook seems difficult, but the right approach simplifies the process. Manual methods take time, involve complexity, and risk errors, especially for beginners. The Regain NSF to PST Converter streamlines the migration with features like selective conversion and multiple format options. It ensures safe, quick, and hassle-free data transfer to Outlook 2019, 2016, or 2013. Download the free demo and take control of your email migration today.

FAQs:

Q1. Why do I need to convert NSF files to PST?

Ans. Lotus Notes saves data in NSF format, while Outlook uses PST. To migrate data from Lotus Notes to Outlook, you must convert NSF files to PST for compatibility.

Q2. Can I migrate Lotus Notes to Outlook manually?

Ans. Yes, you can. The manual process involves exporting NSF data to a CSV file and importing it into Outlook. However, it’s time-consuming and may not transfer all data.

Q3. What are the limitations of manual migration?

Ans. Manual methods are complex, slow, and only allow one file at a time. There are also risk data corruption and don’t support selective conversion.

Q4. Is there an easier way to migrate NSF to PST?

Ans. Using tool like Regain NSF to PST Converter makes migration simple, fast, and secure. It supports bulk conversion and multiple file formats.

Q5. Can I migrate emails, contacts, and calendars together?

Ans. Yes, Regain NSF to PST Converter allow you to migrate all data, including emails, contacts, and calendars, in one process.

Q6. How long does the Lotus Notes to Outlook migration take?

Ans. The duration depends on the method and file size. Manual methods take longer time, while Regain NSF to PST Converter complete the process much faster.

Q7. Will my data stay intact during migration?

Ans. Regain Lotus Notes to Outlook tool ensure data integrity and maintain folder hierarchy. However, manual methods may risk data loss if not done carefully.

Q8. Can I use Outlook 2019/2016/2013 after migration?

Ans. Yes, once you convert NSF files to PST, you can easily import them into any Outlook version, including 2019, 2016, and 2013.

Q9. Is there a free tool for NSF to PST conversion?

Ans. While some free methods exist, they have limitations. For reliable, efficient, and risk-free migration, try the free demo of Regain Lotus Notes to Outlook Converter.