How to Backup Gmail Emails Automatically for Free

Updated On - October 25, 2024 by Nasir Khan | Reading Time: 4 minutes

Gmail contains important and sensitive business and project information. Just imagine what happens if your Gmail email data gets lost due to user error, intentional or accidental deletion, ransomware or malware attacks, cancel account subscriptions, or outages of Google services. You may lose your important business communications. To avoid such a situation, backup Gmail emails automatically is a good option. Also, users assuming ‘Gmail permanently backup itself’ are more vulnerable to data loss.

Changing strong Gmail passwords frequently might reduce the chances of a hacker getting into your email account, but for other reasons you would need to look for a third-party tool for Regain Gmail Backup Software.

Regain Gmail Backup tool is the best solution available for automatic backup Gmail emails. Incremental Gmail email backup is the distinguishing feature that makes Gmail Backup tool different from others available in the market for Gmail email backup. Other unique feature of Gmail Backup tool is Pause and Resume options.

Few Scenario for Backup All Gmail Emails

Following are few of the scenario when you might need to backup all Gmail emails:

• Cloud incidents.
• Internet and Google service outages.
• Gmail accounts get hacked or compromised / crashed.
• Accidental or intentional deletion of Gmail emails.
• Catastrophic data loss situation.
• Account shutdown/loss.
• An employee might need to backup Gmail emails before leaving an organization.
• A user decided to stop using a specific email account.

Related Blog: How to Import MAC Outlook Emails into Gmail

04 Best Methods to Download Gmail Emails for Free

There are multiple manual methods to take backups of Gmail mailboxes locally. Here, we will discuss how these top-notch methods help users to download Gmail mailboxes, along with attachment files.

Method 1: Backup emails from Gmail Using the Print Option

Gmail is a safe and reliable email client for users who want to manage their email messages safely. It comes up with an additional Print option that allows users to back up Gmail emails in a PDF format.

1. First of all, open Gmail on your default browser and go to the email message in your inbox.
2. Click on the Print All icon.
3. A Page appears containing multiple built-in options.
4. Select the Save As PDF option from the Destination drop-down list.
5. Next, click the Save button to continue the process.
6. A Save As wizard pop-up will pop up on your screen.
7. Select the destination path and enter a file name.
8. Finally, click the Save button to back up your Gmail email.

Method 2: Download Gmail emails Freely Using Google Takeout

Another method to backup or save Gmail emails automatically is using Google Takeout, which is the built-in feature of Gmail that allows users to export Gmail emails into MBOX file format. Hence, the following are the simple steps to execute the backup process.

1. Open Gmail on your default browser and go with the link.
2. Click on the Deselect All option.
3. After that, scroll the page and enable the Mail option.
4. Then click on the All mail data included option.
5. Now, Choose a specific Label for your export and click OK.
6. After that, click on the Next Step option.
7. Select file type, frequency & destination and press the Create Export button.
8. You will find an export progress status message.
9. Wait for a few days, and you will get mail from your Gmail account.
10. Click on the Download your File button.
11. The files get saved into a Zip file; try to unzip it.
12. Finally, you will get a Mbox file containing all your Gmail emails.

Method 3: Backup or Save Gmail emails into PST Using Outlook

Microsoft Outlook offers a built-in Add Account option that allows users to add or configure Gmail to Outlook using IMAP or POP protocol. Once you add your Gmail account, you can easily back up emails in PST format.

Step 1: Configure Gmail into Outlook Application

1. Run your Outlook and go to the File tab.
2. Click on the Add Account option.
3. Enter your Gmail email address and click Connect.
4. It requires your Gmail ID password; enter it and click Next.
5. Choose the IMAP option and click the Done button.

Step 2: Bulk Export Gmail emails as PST

1. Open Outlook>>Go to File>>Open & Export>> Import/Export option.
2. Select Export to a file and click Next.
3. Choose Outlook Data File(.pst) from the list.
4. Browse the saving path for the output folder.
5. Opt for the required option and click Finish.
6. Finally, all your Gmail emails get backed up as PST.

Limitations of Backing up Gmail Emails Manually

• Chances of data loss during performing the backup process manually.
• You must complete every single step to ensure the process is completed successfully.
• Performing the steps is a little bit tricky for users who are from a non-technical background.
• These manual methods did not provide the option to back up the bulk of emails.

Method 4: Use Professional tool to Backup Gmail Emails

Regain Gmail Backup tool is the best solution available for automatic Gmail email backup. The software allows users to download Gmail emails into multiple file formats like PDF, PST, EML, EMLX, MBOX, and others. It includes different built-in features like Incremental Gmail email backup, Pause and Resume options, which makes the tool different from others available in the market.

Free Download100% Secure Buy NowPrice: $29

Following are the steps to Backup Gmail mailbox to user computer

1. Download and install Regain Gmail backup tool.
2. Launch the software, on the home screen provide login credentials – Username and Password to login to Gmail account.
3. The Gmail Backup tool displays preview of all available Gmail mailbox folders; user can select or deselect the folders.
4. Select file format to take backup of Gmail email; supported file formats are – PST, EML, EMLX, MSG, HTML, MHTML, PDF, and MBOX.
5. Display backup progress report while performing Gmail email backup.

Benefits of Regain Gmail Backup Tool offers to its Users

• Backup and restores your Gmail emails automatically – even incremental backup and selective backup.
• Tool does not access your personal confidential, business-critical or sensitive information.
• The Gmail Backup tool does not store your credentials provided to login to your Gmail account.
• Get assured of complete data safety and file preservation.
• The tool protect you from hacking and ransomware in case you have complete backup of your Gmail mailbox account.

Conclusion

This blog taught us the 04 best methods to back up Gmail emails for free into a local drive. These solutions are easy to perform, and one can easily download single and multiple mailbox emails from the Gmail account. However, you can directly go with the third-party solution, which allows you to back up Gmail emails in several file formats hassle-free.