How to Export Outlook Settings to a New Computer – Complete Guide

Updated On - October 22, 2024 by Savita Sharma | Reading Time: 3 minutes

Summary: Are you planning to migrate your MS Outlook to a new device altogether? If yes, then one must be aware of the difficulties that one has to face. But this task is no longer that daunting and complicated and users can easily move their MS Outlook settings to a new computer. Here we will discuss about some manual and professional solutions that will help you to switch devices.

Introduction
Users often want to migrate to a new system for personal and professional purposes. But however, migration to a new system does not mean that you will simply need to change your physical location. It also means that you will be required to move your MS Outlook account to a new environment altogether. This might sound complicated but there are some amazing ways which can make this happen easily. Let us consider them one by one.

Benefits of moving to a new system

Users always prefer to migrate their MS Outlook settings to a new system because of some amazing benefits. Here are some of them.

• MS Outlook is equipped with many features that help to seamlessly migrate to a new system.
• Moving MS Outlook settings helps to save time as manual configuration takes a lot of time.
• It ensures consistency in your working.
• It offers you a personalized experience as MS Outlook continues to retain your settings.
• Moving your settings help to retain your data and avoid any data loss.
• If you simply export your account then it saves a lot of time as you don’t have to manually configure it.

Methods to export MS Outlook settings to a New Computer

It is easy to export your MS Outlook settings to a new account. Here are the solutions that will help you all the while.

Export MS Outlook mailbox to PST file format

You can now export the mailbox and take a backup of OST and PST files of MS Outlook to a new system with the help of the Import and Export wizard. Follow the steps given below.

1. Open MS Outlook. Go to File. Go to Open & Import. Then click on Import/Export.
2. From the Import and Export Window, click on Export to a File. Click on Next.
3. Select Outlook Data File (.pst) and click Next. Select the files and the folders that you want to export. Check the ‘Include Subfolders’ checkbox and click on Next.
4. Click on Browse to specify the location of the PST file.
5. Click on Finish to end the process.

Copy MS Outlook data to a new computer

Once the MS Outlook data has been converted to an PST file format, you will now require to copy MS Outlook data to a new computer. do so, copy the converted PST file to any external storage media, connect this storage media to a new computer, and then copy the PST file on the computer’s hard drive.

Step up a new profile to transfer MS Outlook file to a new computer

If you want to access the converted PST files, then instead of copying the files you can also set up a new profile on MS Outlook. Here are the steps that you need to follow to recreate a profile.

1. Press Windows + R, type Outlook.exe /manageprofiles.
2. Click Add and then enter a profile name.
3. Now provide account information and credentials to log in.
4. Select Existing Outlook Data File and then browse to select the PST file you transferred to your computer.
5. Click on Next and then click on Finish.

Import PST files on new computer

Once you have exported the files from your previous computer, you need to import these files on your new computer. Here are the steps that you need to follow for this.

1. Open MS Outlook. Go to File. Go to Open & Export. Click on Import and Export.
2. Select Import from another program or file and click Next.
3. Select Outlook Data File (.pst) and click Next. Click Browse to select the .pst file that you transferred and choose desired options. Then click Next.
4. Enter the password and click on OK.
5. Select the mailbox where you want to import. Click on Finish.

Regain PST Recovery Tool: A Professional solution to the issue

If you are finding difficulty in executing any of these methods, then there is a professional solution that can help you to migrate your MS Outlook settings to a new computer. Regain PST Recovery tool is the perfect tool that helps to protect the PST files during the process of transfer. There is a great risk that importing and exporting the files can result in data loss. This tool helps to recover the files and also maintain the structure of the files and folders. It minimizes the risk of data loss and ensures that no data is lost. Here are some of the amazing features of this tool.

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Features of the tool

• It helps to create a backup of your PST file.
• It helps to repair damaged PST files.
• It helps to recover permanently deleted files as well.
• It processes data in batches which helps to work on multiple files simultaneously.
• It comes with an easy interface.

Conclusion
Migrating to a new system can be challenging but we assure that if you follow these solutions, then things will definitely get easy for you. We have listed a comprehensive guide on the same. With the help of the third party tool, you can minimize the risk associated with the manual method. The combination of these methods will help you in the long run.