How to Export Outlook Contacts to vCard File

Updated On - October 25, 2024 by Nasir Khan | Reading Time: 3 minutes

In this blog, we know the reasons for why and when user export their Outlook Contacts to vCard files. Here we explain 4 manual methods and one automated tool. Firstly, try the free methods if not getting success then go for the professional Regain PST Converter tool. Let’s start with an introduction…

vCard is a virtual business card. vCards offer a user-friendly interface along-with other options like Picture placeholder and additional notes. The saved .vcf files contain all contact information like first name, last name, birthday, postal and email address, phone number, fax number, notes, photos, and other contact fields.

Exporting contacts into standard electronic business card (.vcf) file helps to import it into many email clients and different devices such as Lotus Notes, Mozilla, Thunderbird, Eudora, Microsoft Outlook Express, Windows Live Mail, Google Gmail, Apple iCloud, Apple Address Book, Windows Address Book, Mac Address Book, iPhone and iPad, BlackBerry, Palm, Android devices, other devices and programs.

Most Common Reasons to export contacts from Outlook to vCard files

• Import contacts to another email client like Gmail
• Manage contacts in Excel (e.g. to bulk edit contacts and import them back to Outlook)
• Migrate contacts (together with other item types) to another account/computer/device.
• Back up contacts

5 Verified Methods to Export Outlook Contacts to vCard File

Method 1: Export Outlook contacts to vCard (.vcf) file using Save As

1. Launch Microsoft Outlook.
2. Go to the navigation bar.
3. Click on People (for Outlook 2013) or Contacts (for Outlook 2007, 2010).
4. Select the contact(s) to export in vCard format.
5. Go to the File tab, click Save As button.
6. Specify the folder and location to save the file, set the Save as a type to vCard files.
7. Click Save to export all the contacts in vCard file format.

Method2: Export Outlook Contacts to vCard File using Outlook’s Import and Export Wizard:

1. Go to the Contacts folder and open the contact to export to a vCard.
2. In the window with an opened contact, go to File.
3. Click Save As and choose the target location as .vcf

Method 3: Export Multiple Contacts as vCard with Forward Function

To export multiple contacts as vCard, forward the contacts as a business card and then save them in a folder.

1. Select the contacts to export as vCard. Click Home > Forward Contact > As a Business Card.
2. In the Message window, right-click at the contacts in Attached field, choose Select All from context menu.
3. Press Ctrl + C to copy the contacts, go to a folder to locate the contacts, press Ctrl + V to place them.

Note: For Outlook 2007 or previous version, click Actions > Send Full Contact > In Internet Format (vCard)

Method 4: Export Outlook Contacts to vCard File Using Gmail

Step 1: Export Outlook contacts into CSV file

1. Launch Microsoft Outlook.
2. Open File menu and select Open & Export.
3. Select Open & Export and then click Import/Export option.
4. Select Export to a File in Import/Export Wizard and click Next
5. Select Comma Separated Values in Export to a File Wizard
6. Choose the Destination location where you want to save the CSV file
7. Now, Initiate the process to export Outlook contacts to CSV file
8. It takes some time to complete the saving process.

Now, you can Import this CSV file into Gmail account.

Step 2: Import CSV File into Gmail

1. Login to your Gmail account
2. Click on 3 dots upper right corner and select Contacts
   
3. In Contacts menu bar > Select Import option
4. Now click on Select file and Browse CSV file to import on Gmail
5. After Adding CSV file, Click Import to initiate the process

Now, you can access your Outlook contacts in Gmail

Step 3: Export Outlook Contacts into vCard File using Gmail

1. Again Login to Gmail and Click 3 dots in upper right corner and select Contacts
   
2. In Contacts menu bar > Select Export option
3. Now Select Export as vCard and Click Export button
4. After that, Gmail starts exporting your Outlook Contacts to vCard or VCF file format.

Now you can access your Outlook Contacts in VCF format.

Limitations of Manual Process:

• Manually export Outlook contacts to VCF file might be a time-consuming process for some professionals.
• The manual steps to convert Outlook contacts to vCard (.vcf) file can be confusing for some professionals.
• The professional is advised to perform the steps with proper and complete information, any missed step may lead to change in important data.
• Requires technical knowledge and background, any novice user might find the manual process difficult.

An Automated Tool to export Outlook Contacts to vCard (VCF) File

The professional Regain Outlook PST Converter tool to export Outlook Contacts to vCard (VCF) file offers an interactive, user-friendly, easy-to-understand, self-descriptive graphical user interface to easily and accurately convert PST to vCard format. The third-party software supports all MS Outlook versions, is available as a free trial version that saves 30 contacts into vCard (.vcf) format for free. The third-party software is compatible with all Windows operating system including Windows 11, 10, 8.1, 8, 7, Vista, XP.

Free Download100% Secure Buy NowPrice: $39

A quick glance at few extra-ordinary features of Outlook PST Converter Software:

• Converts Outlook PST file to new PST, EML, EMLX, MSG, HTML, MBOX, VCF, ICS, PDF, TGZ, and Cloud Platform.
• Allows user to import PST files to Office 365, Gmail, Yahoo Mail, Outlook.com, GoDaddy, Amazon Workmail, and MS Exchange Server.
• Maintains the folder hierarchy and email properties.
• Converts password-protected Outlook PST file to other formats.
• Converts single or multiple PST files at once.
• Repairs corrupt, damaged or inaccessible Outlook PST files.
• Recovers deleted emails from Outlook PST file.