Simplified Process to Export Office 365 Emails to Gmail

Updated On - October 10, 2024 by Prakriti | Reading Time: 5 minutes

Needs for the applications change as per the requirements and choices. For the same, many professionals are now looking for a way to export Office 365 emails to Gmail. Office 365 has much to offer for professionals, but the users’ choices have no control. So, in this article, we will explore this need, and you will find the easiest method to transfer Office 365 emails to the Gmail account. Be with the blog and get your email migration task done.

Explore Some Reasons to Transfer Office 365 Email to Gmail:

• Storage: Gmail offers 15 GB of free storage for each user, while Office 365 typically provides more storage options, including OneDrive for Business, with various plans available. However, the free 15 GB space is sufficient for many users and users don’t want to pay for Office 365 subscription. Moreover, the option of Google Workspace is always there.
• Customization: Gmail allows for extensive customization through third-party extensions and add-ons, providing users with flexibility. Office 365 offers customization options but might have a different breadth than Gmail.
• User Interface: Gmail has a simple-to-use interface, while Outlook 365 has some technically advanced features. This means that users need technical expertise to use Outlook 365. Thus, sometimes users prefer to access Microsoft 365 emails on Gmail accounts.
• Search speed: Gmail’s search speed and accuracy are commendable, which makes it even easier to find old emails. Office 365 also has a robust search function, but for some users, it does not match the efficiency of Gmail.

Reasons for exporting emails from Office 365 to Gmail can vary from individual to individual. But if you have decided to migrate, the main point is how. So, now we will explore the ways to complete this task.

Manual Methods to Export Office 365 Emails to Gmail:

There are manual and professional ways to do this export task. First, we will learn the manual way to transport Office 365 emails.

1. Enable IMAP in Gmail: Go to your Gmail settings, then to “Forwarding and POP/IMAP”, and enable IMAP.
2. Connect Office 365 account to Gmail: In Gmail, go to “Settings>>Accounts and Import >> “Check mail from other accounts” and add your Office 365 account using the IMAP  protocol.
3. Configure the Connection: Enter your Office 365 email address follow the prompts to enter your password and configure the connection settings.
4. Import Emails: Gmail will start importing emails from your Office 365 account once the connection is established. Depending on the amount of data, this process may take some time.
5. Verify the Import: Check your Gmail inbox and labels (folders) to ensure all emails have been imported correctly.
6. Optional: Filter and organize: You can use Gmail filters and labels to organize the imported emails as needed.

Beware, Before Moving Ahead:

If you are thinking of using this manual way to export Office 365 emails to Gmail, then you should be aware of the following things:

• Manually, you can only migrate some of your emails in a single go, and it takes a lot of time to export a limited number of emails.
• Non-technical users may find this task an Everest win. Moreover, there are many chances of human error.
  Human errors can lead to data loss and glitches.
• You will not have an advanced option to customize your results and output, so you will have to compromise on your sensitive emails.

So, How Do Professionals Handle This Situation?

Professionals don’t want to mess with the complexity and limitations of manual workarounds. Hence, they use a professionally developed tool, and the preferred choice is the Regain Office 365 Email Backup Tool AKA Regain Office 365 to PST Converter. This tool provides a simple and speedy way to export Office 365 emails to MBOX file format. Users can easily add and access Office 365 emails stored in the MBOX file format. Let’s explore the features offered by this professional third-party tool.

• There is no limitation on the number of mailboxes and size of the Office 365 mailbox.
• Regain Office 365 email backup tool offers multiple file formats for backup: MBOX, PST, EML, MSG, et cetera.
• You will get the same folder hierarchy in the file format as was in Office 365.
• Moreover, users can also back up Exchange On-Premises mailboxes using this tool.
• This utility is compatible with all the versions of Windows OS.
• Users can also select the folders and include/exclude them.
• Regain Office 365 Backup Tool also offers a free demo version of this tool and round-the-clock technical support.

Free Download100% Secure Buy NowPrice: $89

See the Working of the Regain Office 365 Backup Tool:

• Firstly, install and launch the Regain Office 365 Backup Tool. You will get the welcome screen where you have to enter the credentials to connect with Office 365.
• After connecting, you can preview the folder hierarchy and Office 365 mailbox data. Here, you can make choices for the folders. Click on the Next.
• Select the file format in which you want to save Office 365 emails. We will now select the MBOX file format to access the data in Gmail.
• In the next step, provide the destination path where you want to save the Office 365 email data in MBOX file format.
• Click on Next, and the process to export Office 365 email to Gmail in the MBOX file format will start.

Let’s Sum Up:

For individual and organizational requirements, professionals export Office 365 emails to Gmail. Manual and professional methods are available, but professionals only opt for the third-party professional tool. Regain Office 365 Email Backup Tool is the first choice, offering multiple features and a free demo version to explore. Users can download the tool and try it out.

Free Download100% Secure Buy NowPrice: $89

Frequently Asked Questions:

Ques1. How can I add MBOX files to my Gmail account?

Ans. To access MBOX file emails in your Gmail account, you can use Thunderbird. To do so, simply log in to your Gmail account in Thunderbird. Now, using the ImportExportTool, you can add the MBOX file to Thunderbird and access it through your Gmail account.

Ques2. Will the licensed version work the same as the demo version?

Ans. The demo version is just a restricted version of the licensed version. The demo version allows processing the thirty items per folder, while there are no limitations with the licensed version.

Ques3. What will the folder hierarchy be in the MBOX file after a backup?

Ans. The software retains the folder hierarchy; hence, you will get the same folder hierarchy in the MBOX file format as in Office 365.

Ques4. Can I select/deselect the folders to have choices for the backup?

Ans. Yes, you can. Users can check/uncheck the folders before exporting Office 365 emails to Gmail, which supports the MBOX file format.