Everything You Need To Know About MAC Outlook to PST File Conversion

Updated On - October 25, 2024 by Armaan | Reading Time: 9 minutes

Outlook for Mac stores all its mailbox items in OLM file format, which Outlook for Windows does not support. Therefore, users can’t open an Outlook for Mac (OLM) file into Windows Outlook. If users want to move their entire mailbox data from Outlook for Mac to Windows Outlook, they must export Mac emails to PST file format.

After receiving many user inquiries about the best possible solution to Export Mac Outlook Emails to PST, we began our research. After analyzing various other software, we start developing our olm to pst converter software to make all the conversion tasks easy and risk-free. We created a straightforward software interface; anyone can use this tool easily without facing any difficulty. You just use the free version of Regain OLM to PST Converter software for exporting MAC Outlook emails to PST files. We tried the software personally many times to check its performance & capability, and the results are excellent. This software efficiently and effectively exports all MAC mailbox items to PST without changing mail contents.

Discuss both Manual and Professional Solution

There are also manual methods available, which help users to Convert MAC Outlook emails to PST file. The following section will discuss manual and automated approaches to provide you with the best possible solution to migrate Mac Outlook emails to PST (Outlook).

However, manually exporting MAC Outlook emails to PST is not easy and requires more time and resources. You can also experience data inconsistencies, login errors, and issues with missing attachments. In addition, there is the possibility of data corruption and loss as well.

If you want to avoid these problems of manually exporting Mac Outlook email to PST, you need to try a tool to export Mac Outlook email to PST, such as the “Regain OLM to PST Converter” tool. The software safely exports Mac Outlook emails to PST with just a few clicks, keeping the original tree structure, attachments, and other email elements intact.

3 verified Manual ways to Export MAC Outlook Emails to PST file

1. Export OLM to PST using IMAP Gmail account
2. Copy Outlook emails and other data from Mac to Windows
3. Sync Mac and Windows Outlook mailboxes

Method 1: Export OLM to PST using IMAP Gmail account

We have arranged this complete method into four different phases to better understand our users. Carefully follow these phases to export Mac Outlook emails to PST successfully:

Phase1: Setting up IMAP Email Account

With two easy steps to set up or create an IMAP account. Gmail is the best tool for creating an IMAP mail account. Start the process by creating an account in Gmail. After creating an account, do a simple login by following these steps:

1. Navigate to the top right side and click the Gear button. Select Settings from the drop-down list.
2. On the Settings page, go to the Forwarding and POP / IMAP tab and check your IMAP status. If it’s disabled, enable it. Save the changes by clicking the Save Changes button.

When you have completed these steps, you will be able to create an IMAP account. Now you need to set up Outlook Mac with IMAP mail account.

Phase 2: Setup Outlook Mac with IMAP Account

• Open Mac Outlook on your system; go to Tools and select Accounts from the drop-down list.
• Here, select the Email from the Accounts window.
• Now click on the Add Account button by entering your account details. (Here, you can Uncheck the Configure automatically option if you want to configure manually)
• These steps will successfully add the IMAP email account and you will be able to view your IMAP email account from the Mail tab.

Phase 3: Synchronize IMAP Account with Mac Outlook.

Now you have to create a Gmail label in order to synchronize IMAP Account with the Mac Outlook. For this you can use these steps:

1. Login Gmail account and Click in settings button.
2. On Settings page, Click on Labels tab in the top bar and click Create New Label button.
3. In New Label dialog box, add a name to the label and click on Create.
4. After following these steps, switch to your Mac Outlook and update the IMAP mailbox. Complete the task by clicking the Send / Receive button.

Phase 4: Move Mac Outlook Emails to IMAP Mailbox Folder.

It is the most critical stage, which includes moving all your Mac Outlook OLM emails and other mailbox data to the IMAP mailbox on the Outlook for Mac application. You can follow the steps given below to achieve this:

1. Start Mac Outlook on your system. Now select the files you want to move and copy to the folder.
2. Now, provide the IMAP folder name and copy it. Do that again for multiple files transfer.
3. You need to update the Mac Outlook IMAP folder by clicking the Send/Receive button. Or update the folder in Gmail.

Now you can view the synchronized mailbox data in the IMAP mailbox folder. You can quickly move the mailbox data from the IMAP mailbox folder to Windows Outlook. Set up the same IMAP mail account in Windows Outlook and copy the data from your IMAP mailbox folder to your Windows Outlook inbox.

Method 2: Copy Outlook emails and other data from Mac to Windows

It is a workaround to export MAC Outlook emails to PST  manually. In this method, you need to first export Mac Outlook emails to the EML file by dragging and dropping the emails to any local folder and then importing the EML file to Outlook Windows. You can follow this step by step procedure to achieve this:

1. Open the Outlook application on your Mac system and select the emails from various mailboxes you want to move to Windows Outlook.
2. Now drag and drop all the selected emails into any folder on your Mac system.
3. These saved emails are an EML file, and now you are required to move the EML file to the Windows PC using an external drive or other methods.
4. You need to open the Outlook application and create a new folder in Outlook Windows.
5. After that, move all the EML files from Mac Outlook to a new folder that you created in Outlook for Windows.

After completing this process, open Import/Export Wizard in Outlook for Windows to export all the folders with copied EML emails to PST format.

Method 3: Sync Mac and Windows Outlook mailboxes

Sign in to Outlook for Windows with the same account you use in Outlook for Mac. After signing in, all Outlook email from Mac is automatically synchronized from the mailbox server with Windows Outlook.

After synchronization, you can access your Outlook email on Windows and export it to a PST file using the import/export wizard. Then you can import this PST file into another Outlook account.

Limitations of Manual Method

Users can use these manual methods to export MAC Outlook emails to PST. However, these manual methods have limitations that can lead to critical issues while converting Mac Outlook emails to PST file format. Some of the restrictions are listed below. It will be very beneficial for the users to know these before choosing the manual solution for this task.

• The manual way takes lots of time for processing the conversion task as it has a very lengthy process.
• When you export large-sized Mac Outlook (OLM) files to PST Mailbox, it takes a lot of time to complete.
• A non-technical user may get stuck while implementing any step; therefore, users require technical knowledge to perform the task manually.
• There is a high risk of file corruption, and data can be lost without formal warning.
• This manual process fails for corrupted Mac Outlook (OLM) files data.

These are just some of the problems you may encounter with the manual process to export MAC Outlook email to PST. You can avoid this entire hectic dilemma by considering an automated tool.

Use Professional tool to Convert MAC Outlook Emails to PST

You can use Regain OLM to PST Converter tool, which is capable enough to export MAC Outlook emails to PST quickly and efficiently. Some essential features of this OLM to PST Converter are listed below:

• Batch Export Mac Outlook emails to PST – this software facilitates users to export Mac Outlook emails to PST format for Outlook in batch mode and saves a lot of crucial efforts of users.
• Export Mac Outlook emails to Outlook 2019, 2016 – If you want to transfer data from Mac Outlook to Outlook Windows, this conversion utility supports exporting Mac Outlook emails to Outlook 2019, 2016, 2013, 2010, and its below versions.
• Retains email properties of Mac Outlook OLM files – During exporting Mac Outlook emails to PST, the tool preserves the email properties such as Subject, Date, From, CC, To, BCC, hyperlinks, embedded attachments, etc.
• Preview Mac Outlook data before conversion – the software provides users a preview option to view emails and attachments before exporting Mac Outlook emails to PST.
• Multiple saving options available – Users can easily export their Mac Outlook emails to PST, MBOX, EML, MSG, EMLX, vCal, and vCard format. Users can also migrate Mac Outlook emails to Office 365, Gmail, Yahoo Mail, Live Exchange Server etc..
• No limits to export MAC Outlook emails to PST – The software does not impose any limits on Mac Outlook file size; it permits users to export any size of Mac Outlook OLM files to Outlook PST without interruptions.
• Trial Version available –  Users can Export MAC Outlook emails to PST, including Emails, Tasks, Calendars, Contacts, journals, attachments, and many more without paying any cost.

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Working Steps to Convert MAC Outlook emails to PST:

1. Download and Install Regain OLM to PST Converter in your system.
2. Browse and Add Mac OLM files for Scanning.
3. Now, select the Mac OLM file that you want to export in PST format.
4. Now software will scan all OLM file data selected for conversion. Wait a while for the scanning to complete.
5. Preview of all OLM files appear with checkboxes. Tick required OLM mailbox items to export them selectively.
6. Next select PST in Select Saving Option and other options like destination location.
7. All your selected Mac Outlook OLM messages will be successfully saved in Outlook PST.

Conclusion

The free manual method is acceptable for exporting MAC Outlook OLM files to PST, but it has certain risks also. So as an IT expert, I would recommend users use a professional tool for better conversion results. This tool will remove all your problems related to exporting MAC Outlook emails to PST files. I hope this blog will be helpful for you to Export MAC Outlook emails to PST by following the above methods.

Frequently Asked Questions

Q1. My OLM file was corrupted some time ago. Does this tool help me get back all my data and Export MAC Outlook emails to PST format?

A. No, the OLM converter tool does not repair corrupt olm files, and this tool only converts olm files to Outlook pst and Cloud-based email clients.

Q2. When OLM to PST Converter has been done, which format Outlook PST file is saved?

A. This tool creates PST files in Unicode file format; it can be accessed quickly and does not create any file size issue.

Q3: I want to test the software before purchasing the license. Is that possible?

A. Yes, you can try the accessible version of this tool. This tool is embedded with all features rather than to save all emails. You can see the preview of convertible MAC Outlook emails.

Q4. I am using Windows 10 OS; does this OLM Converter tool support our system?

A. Yes, OLM to PST Converter tool is updated with all features; it supports Windows 10 and below version. And also support Outlook 2019 and its below versions as well.

Q5. I have many OLM files; Can I export all MAC Outlook olm files at once?

A. No, the OLM Converter tool allows users to convert a single olm file simultaneously. And it is easy and safe for the user.