Export Gmail Mailbox to Outlook PST File – Complete Guide

Updated On - October 25, 2024 by Nasir Khan | Reading Time: 3 minutes

Users shifting from Gmail to Outlook, often need to export Gmail to PST. Thus, numerous users look for a reliable solution to export their Gmail account to PST. Therefore, in this guide, we will provide you with the best methods to easily export Gmail email to Outlook PST. We have explained both the manual method and professional Gmail Backup Software in depth.

A Brief About Gmail?
Gmail is the most popular free email service by Google used worldwide having users in billions across the globe. It is one of the best examples of cloud services as it offers free storage of data up to 15 GB. Gmail users can send and receive emails along with attachments, for more data storage users can store the data in Google Drive and share the link over the email.

About Microsoft Outlook
Microsoft Outlook is a personal information management software by Microsoft and is available as a part of the Microsoft Office suite. It is primarily used for sending and receiving emails, other key functions involve calendars, tasks, contacts, notes, and journals. MS Outlook’s various versions include Outlook 97, Outlook 98, Outlook 2000, Outlook 2002, Outlook 2003, Outlook 2007, Outlook 2010, Outlook 2013, Outlook 2016, Outlook 2019.

Benefits of Exporting Gmail Email to Outlook PST

Here are some of the benefits that compel the users to migrate Gmail to Outlook PST:

• By exporting your Gmail account to PST, you can create a backup of your emails.
• Users migrate Gmail to PST to free up some space on their Gmail account.
• Users who are shifting from Gmail to Outlook, prefer exporting Gmail to PST.
• PST files help the user to manage their complete email account in a single file.
• If you export Gmail to PST, you can access them even when you are offline.
• By exporting Gmail emails to PST, you can secure them by adding password protection.

How to Backup Gmail Emails to Outlook PST?

You can easily back up Gmail emails to PST by using manual methods or a professional tool. Let’s figure out both methods one by one.

Move Gmail Emails to PST With MS Outlook

1. First of all, open Microsoft Outlook and hit the File tab.
2. Next, in the file tab, click on the Add Account option.
3. Now, enter your email address and click Connect.
4. Further, your new Outlook account will be set up successfully.
5. Again, go to the File tab and choose Open & Export option.
6. In Open & Export, select the Import/Export option.
7. A new window will appear, select Export to a file and hit the Next button.
8. Afterward, choose Outlook Data File and then press Next again.
9. After that, select the recently configured Gmail account and tap Next.
10. Finally, pick the Browse button and hit the Finish button.

Export Gmail to PST With Google Takeout

1. Begin with signing in with your Gmail account.
2. Next, in Gmail, Click on See all settings.
3. Now, in the new window, select Forwarding and POP/IMAP.
4. Later, hit the Enable IMAP option and then click on Save Changes.
5. Further, go to the Google Takeout Page and click on Deselect All.
6. After that, choose the Mail option and hit the Next Step option.
7. Then, choose the destination, frequency, file type, and file size.
8. Once you have selected everything, then hit the Create Export button.

Limitations of the Manual Method

There are some limitations faced by the users while using the manual method, let’s go through all of them:

• Some users might not find this method effective.
• Your data might be lost during the process.
• Non-tech users might find this method a bit complicated.
• The steps of the method are very time-consuming.

Professional Method to Export Gmail to PST

Regain Gmail Backup Tool effortlessly exports Gmail emails to Outlook PST and multiple file formats. This tool is used to migrate various mailbox items such as email messages, contacts, calendars, and tasks, directly to your system. This advanced Tool offers many useful features/filters. In addition, this tool provides wide compatibility with all the latest and old versions of the Windows Operating System.

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Step-by-Step Process to Export Gmail to Outlook PST

Go through the below-mentioned steps to export Gmail to Outlook PST:

1. Install and run the Gmail Backup Tool on your system.
2. Enter the Required Gmail Credentials and click on the Login button.
3. Select the Desired Gmail Mail Items from the tree structure.
4. Choose the PST as Saving Format and click on the Next button.
5. Finally, click on the Finish button to exit the application after completion of the transfer.

To Sum Up

Several users wish to export Gmail to PST due to several reasons, that we have already discussed in the above blog. Exporting Gmail to Outlook is very easy if you follow the right methods. Therefore, we have figured out both the manual and a professional method that will help you migrate Gmail to Outlook PST.