How to Convert EML to PDF in Bulk – Quick Methods

Published On - February 19, 2025 by Nasir Khan | Reading Time: 6 minutes

Are you struggling to find a quick approach to convert EML to PDF? Well, here is a blog to guide you to various solutions. Many users look to archive important emails, share them in a more compatible format, or access them easily. In that case, saving EML to PDF is the best solution. But, how about the hassle and complex procedure? Therefore, this write-up discusses multiple methods including manual steps and professional software. You can try Regain EML to PDF Converter instead of dealing with complex procedures. Read on to discover easy ways, including a step-by-step guide.

What Do You Know About EML and PDF?

EML (.eml) files are widely used formats to store email messages. It saves other important details such as the sender, recipient, subject, message, and attachments. Many email clients such as Outlook, Thunderbird, and Apple Mail support this format. Thus, it has become a standard for email storage and transfer.

Meanwhile, when users need to share or archive emails as documents, PDFs have become the go-to format. PDF was introduced in 1992 by Adobe, and it can store text, images, links, and graphics. Moreover, it maintains content structure across different devices. Since Adobe PDFs are universally accessible formats and secure, many users prefer to convert EML to PDF to create backups of emails.

Why Convert EML into PDF: Advantages of PDF Files

Here are discussed some key reasons behind conversion:

• PDFs are highly demanded for professional and business needs because it is easily accessible. Many organizations create a backup of important client communication and business records for future reference.
• For legal & compliance needs, the prosecutor needs to submit email communication as evidence. PDFs maintain the originality of data and can be password-protected, so it is an ideal choice.
• When sharing important emails with someone who does not have access to any email clients, PDF serves hassle-free sharing & printing.
• PDFs are also preferred for long-term backup and storage as it is platform-independent formats. Moreover, it does not require specific software to open.
• Researchers working on a project might need to convert multiple EML files into PDFs to compile and organize information for easy access.

Hence, this is how PDFs are of great use in various circumstances and professionals. Consequently, EML to PDF conversion solutions are highly searched. Let us help you find an easy and quick method.

How to Convert EML to PDF- Manual & Automated Solutions

This section elaborates on different solutions to help professionals and novices change EML to PDF format. Along with possible solutions, we will look at step-by-step procedures for convenient conversion. You have broadly two ways- manual procedure and automated tool. Each has its advantages, and we’ll discuss both in detail offering you the best option based on your needs.

Method 1: Convert EML File to PDF Online Using Thunderbird

If you are a Thunderbird user or have access to this email client, try the mentioned solution. One of the most popular platforms, Thunderbird, supports EML files to save email messages. In addition, it offers an easy built-in way to save emails (EML) as PDFs. Go for this free method following these simple steps:

1. First of all, open Mozilla Thunderbird on your system.
2. Next, if you have EML saved on your system, import them into Thunderbird.
3. Go to the folder containing the emails you want to convert. Right-click on the folder.
4. Search for ImportExportTools NG and click on it. (Note: Make sure the ImportExportTools NG add-on is already installed).
5. Select the option ‘Export all Messages in the Folder’.
6. Afterward, choose the PDF output format for saving emails.
7. To select where you want to save output files, click on Browse.
8. Finally, hit OK to start the EML to PDF conversion.

Hence, this is how a Thunderbird user can save EML emails in PDF format. It is easy to follow and straightforward.

Limitations: This is not perfect for batch conversion of EML files, being time-consuming and leading to lags or errors. Moreover, it does not always preserve email attachments and exact email layouts, especially for complex email formatting.

Method 2: Use MS Outlook to Convert EML to PDF Adobe

Microsoft Outlook is another significant way to change EML to PDF. If you are already an Outlook user, the process is very simple. Here’s how you can do it:

1. Start MS Outlook on your PC and locate EML saved on your system.
2. Next, by drag and drop method, transfer EML files directly into Outlook.
3. Once your EML email message appears in Outlook, click on the File button.
4. Choose the option Print, from the File menu.
5. The Print dialog box opens. Go to the Print Options tab.
6. Go to the Name drop-down menu and choose Microsoft Print to PDF.
7. To begin the conversion process, click on Print.
8. At last, name the PDF file, choose a saving location, and click on Save.

Hence, now your EML messages are saved in compatible PDF documents, ready for sharing and archiving purposes. However, if you are not an Outlook user, this method can be a bit complex to perform.

Limitations: In this manual approach, you have to manually drag and drop individual emails in Outlook and save them as PDFs. Another disadvantage of this process is that not all Outlook versions support EML. Also, many users complain about the loss of email content, and changes in formatting, and attachments.

Method 3: Best Software Solution to Batch Convert EML to PDF

If none of the manual methods are to your liking, here is a method recommended by a professional. You can use Regain EML to PDF Converter Software to overcome all the limitations of manual solutions. It is a very efficient and pocket-friendly tool that lets users convert unlimited EML emails to PDF format in one go. Apart from batch processing, the software ensures minimum downtime and disruption during conversion. There is no chance of error and formatting issues while using this vital utility. In addition, it allows users to convert EML into PDF without worrying about the compatibility on all versions of Windows OS.

Step-by-Step Guide to Save EML Messages into PDFs:

1. Download the Regain EML File Converter on your PC and install it. Launch the software.
2. Browse for EML files on your system and select them to add to the software interface.
3. Once all EML files are added to the software, preview email content before initiating conversion.
4. Choose files from the preview panel for selective conversion and click on Export.
5. Specify PDF as the saving format from the given options. Choose the destination path for output files.
6. Finally, click on Convert Now and the conversion of EML emails to PDF begins.

Many users prefer using professional software for hassle-free and smooth conversion. To make sure about the functionalities of the tool, run a free demo version before purchasing.

Why Choose Software for EML Conversion?

Here are some crucial advantages of the software that you must know:

• Allows users to convert EML to PDF in bulk, with just a few clicks.
• It keeps email messages, attachments, and formatting intact.
• There is no chance of human errors, unlike the manual approach.
• Let users convert EML to other formats too, such as EML to MSG, Thunderbird, PST, HTML, MBOX, VCF, ICS, PDF and TGZ formats.
• Compatible to convert EML files on all Windows OS versions.
• Free EML to PDF Converter is to try the software functionalities.
• Shows preview of emails in selected EML files before conversion.

Conclusion

Concluding the write-up, we have discussed all possible methods that have been tested by professionals. You can either go for a free manual approach or prefer a more secure and professional EML to PDF Converter. However, the selection of approach entirely depends on the need to convert EML to PDF. Before you choose any method, compare the advantages and disadvantages of each solution. Also, try the suggested software for better understanding.

Frequently Asked Questions

Q. How can I easily convert multiple EML files to PDF in bulk?

Ans- Three approaches will let you save EML in PDF format. They are:

1. Using Thunderbird ImportExportNG Tool
2. Drag and Drop EML into Outlook
3. Professional EML to PDF Converter.

For easy and batch conversion of multiple EML files, prefer using Regain EML Converter tool. It is efficient and requires no additional installations, unlike manual ways. Moreover, it preserves the original formatting of emails and attachments in PDF files.

Q. What is the best tool to convert EML to PDF without losing formatting?

Ans- For the best approach, prefer the Regain EML Converter recommended by professionals. It ensures that no data and attributes of the email content are lost during conversion. This tool is safe, easy to operate, and highly affordable. This software supports converting EML to various other compatible formats, making it more reliable. Irrespective of which Windows OS you use, try its free demo version to get familiar with how it works.