How to Convert EML Files to Excel Spreadsheets?

Published On - March 5, 2025 by Nasir Khan | Reading Time: 5 minutes

EML files store only a single email message in each file. Thus, making it difficult to manage multiple files, especially when you need specific data for analysis. If you will manually sort emails it is time-consuming as well as inefficient. So, users need to convert EML files to Excel Spreadsheet allowing users to organize emails in rows and columns. If you are struggling to find a reliable method, this blog discusses some. Read till the end and explore manual do-to methods along with a secure Regain EML Converter Software. It is an easy-to-use and error-free solution keeping your emails intact as originally.

Learning About EML and Excel Formats

Before diving deeper into how to convert EML to Excel. You should better understand both the file formats. This section explains all about what EML and Excel files are and why users need to convert.

EML is a standard email format for storing single email messages. Along with the message body, it also includes other email properties like attachments, subject, sender, recipient, and date. Email clients like MS Outlook and Thunderbird support EML files. These files are easy to read as they save emails into plain text or MIME format, easily accessible in any text editor. However, there is a risk of losing email formatting.

On the other hand, Excel Format is more preferred for organizing and analyzing data. It saves emails in a table format with rows and columns. Excel Spreadsheet supports three different formats including XLS, XLSX, and CSV. These files allow easy sorting, filtering, and structuring of large amounts of data efficiently.

Why Export EML to Excel Spreadsheet?

For better readability and easy analysis of email data converting EML to Excel XLS/CSV is compulsory. Here are some advantages of Excel files:

• Excel files allow easy sorting and organizing of emails based on various criteria like sender, date, or subject.
• Let users filter specific emails without manually searching through multiple files.
• Provides a structured format with rows and columns, making data analysis and reporting simpler.
• Helps businesses track customer inquiries, transactions, or communication history effortlessly.
• Saves time in managing emails and offers quick access to multiple email data at a time.

We have researched and found multiple ways to convert EML files to an Excel spreadsheet. You can do it manually or use professional software. Mentioned below are the most effective methods to perform this conversion.

Free Method to Batch Convert EML to Excel Spreadsheet

Broadly there are two manual procedures to save EML emails into Excel format. This includes: Copy-Pasting Email Content and Using Microsoft Outlook. Explore the Step-by-step guide to exporting EML emails into Excel further.

Method 1: Copy & Paste Email to Convert EML Files to Excel

This method is free of cost and requires manual copying and pasting. However, it is a perfect fit for converting a few emails only. Do as the steps guide:

1. Locate the EML file on the system and open it using Thunderbird (or any EML-supported email client).
2. Select all email content including, message body, sender, subject, and date.
3. Press Ctrl+ C (for Windows) or Cmd + C (for Mac) to copy the selected text.
4. Next, open Microsoft Excel. Create a new Excel spreadsheet.
5. Press Ctrl + V (for Windows) or Cmd + V (for Mac) to paste the copied content into Excel.
6. Further, you can organize the data into separate columns for better management
7. At last, save the final file in XLSX or CSV format and use it accordingly.

Limitations:

• Very hectic procedure for converting multiple EML files.
• Transferring attachments with this method is not possible.
• When you manually adjust emails, it may result in formatting issues.

Method 2: Use Microsoft Outlook to Save EML to Excel

If you have access to Outlook on your PC, try this method. It allows bulk EML to Excel Conversion following the given procedure:

1. Locate EML files and open them in Outlook by right-clicking.
2. In Microsoft Outlook, go to the folder containing EML emails.
3. Select the emails you want to convert and use the Import/Export feature.
4. Click on File > Open & Export > Import/Export.
5. Choose Export to a file and click Next.
6. Select Comma Separated Values (CSV) and click Next.
7. Locate the destination folder where to save CSV and click Finish.

Now, you can directly open the CSV file in Excel to view and organize the data.

Limitations:

• Sometimes, transferring EM to Outlook may fail.
• Email attachments are not imported automatically.

Note: If you have to extract Contacts from EML files, convert EML to VCF format.

After exploring both methods and their limitations, if you are not satisfied with the result, move to a professional approach.

Best Software to Convert EML Files to Excel Spreadsheet

Whether it’s bulk conversion or export of attachments, the Regain EML Converter Tool does it all efficiently. It is a comprehensive software for exporting EML emails to Excel CSV format. One can also choose to save Contacts to VCF format using the software. It supports batch conversion of multiple EML files along with embedded attachments. Moreover, the software is compatible with all Windows OS including the latest Windows 11.

Free Download100% Secure Buy NowPrice: $29

Why Choose Regain Software to Convert EML to Excel?

The software possesses some extraordinary features that let users choose it over manual solutions:

• Supports exporting email messages, its attributes, and attachments.
• Maintains original email formatting and layout after conversion.
• Let users convert EML to PST, VCF, MBOX, PDF, and other formats.
• Preview emails and attachments of selected EML files.
• Migrates EML emails to cloud platforms like EML to Office 365, Gmail, Yahoo Mail and more.
• Windows OS-compatible software with an intuitive interface.

Quick Steps to Convert EML Files to Excel Spreadsheet (CSV)

1. Download and install Regain EML to Excel Converter.
2. Run the tool and browse for EML files on your PC.
3. Select multiple EML files and add them to the tool for conversion.
4. You can further preview emails in the next panel and choose files.
5. Click on Export and select Excel CSV as the output format.
6. Specify the destination folder to save Excel files.
7. Click on Convert Now and wait for the process to complete.
8. To verify, open the Excel file and see your structured email data.

Similarly, the software will let you export EML contacts to VCF. You need to choose VCF (vCard) as the saving format and the rest process remains the same. It would be difficult for you to find a manual process, so you better stick to this professional software.

Conclusion

Excel (XLSX, or CSV) format is the most preferred choice for getting organized email data. If you are looking to convert EML files to Excel Spreadsheet this blog must be a great help. We suggest preferring the manual method for the conversion of a few EML files, while the automated tool for conversion is in bulk. The suggested software involves a straightforward procedure and is completely risk-free, ensuring your email data remains intact. If you want to convert EML contacts to VCF/vCard, this software is a reliable choice. No matter what method you choose, converting to Excel will provide a structured format.

Frequently Asked Questions

Q. How to bulk convert EML to CSV for Excel?

Ans- To perform bulk conversion of EML to CSV, you can use MS Outlook. It involves simple steps, such as:

1. Open EMl in Outlook.
2. Select migrated emails and go to File.
3. Use Import/Export and save emails to CSV.

This method can be a bit complicated for first-time users, so you can use the Regain EML Converter Tool. It is secure and reliable for all types of EML conversion.

Q. How to extract contacts from EML to VCF?

Ans- The manual process to export EML Contacts to VCF can be time-consuming and lengthy. Therefore, experts advise using Regain EML to VCF Converter for quick conversion. The software supports bulk conversion as well as keeps original information intact.