Outlook Made Easy: Adding a PST File to Your Existing Email Setup

Published On - November 25, 2024 by Armaan | Reading Time: 4 minutes

“I have currently created an Outlook account and do not know much about its functions. One of my colleagues shared a few PST files that are important to access. I don’t have the knowledge to import an orphan PST into the Outlook mailbox. I am looking for a reliable procedure to add PST files into MS Outlook, but I fear hampering any data. Can you suggest a method to upload PST to Outlook without losing my valuable data? ”

This is a real-time query of a client. Users often face such scenarios where they need to add PST file to Outlook or other email setups. Are you also looking for a way to add PST to existing email setup? This blog offers step-wise solutions for different versions of Outlook. However, if you want to add PST to Gmail, O365, or other email platforms the PST Converter Tool is also discussed. It facilitates quick and easy migration. So, let’s go straight to the reasons and ways, how PST file is added in Outlook.

Reasons to Add PST to Outlook

Microsoft Outlook saves data in two formats: OST and PST. PST servers as a backup file. Be it personal or professional emails, you might find the need to import PST to Outlook or Outlook 365. This lets users access archived emails, tasks, and other mailbox items in the Outlook environment. Adding a PST file to existing email setup is often necessary for several reasons, such as:

• To recover any Outlook mailbox objects that were deleted or misplaced.
• Setting up a new account in Outlook or attempting to set up an old account on a different device.
• When users need to merge several PST files of different profiles into one.
• Need to move the Outlook items to different accounts, devices, or servers.
• To protect PST files from corruption by moving them to a more secure setup.

Apart from that, there could be other scenarios as well. Further, let us look at various methods to add PST to existing email setups in different versions of Outlook.

How to Import PST File to Outlook?

Here are step-by-step procedures for importing PST files into Outlook with the manual import/export feature. However, the process may vary slightly depending on the Outlook version you’re using. Choose the appropriate method that suits your preference.

For Outlook 2021, 2019, 2016, 2013, and 2010

Go for this procedure to import PST into the new versions of MS Outlook:

1. Open Microsoft Outlook on your PC. Then, on the top-left, go to the File menu.
2. Select the option, Open & Export > click on Import/Export.
3. When the Import and Export Wizard opens, choose Import from another program or file. Click Next.
4. Afterward, tap on the option, Outlook Data File (.pst) and hit Next.
5. Click Browse, and locate the PST file to import. Choose an option for duplicate handling.
6. Press Next, and select the folders or items to import. Specify the destination folder to save PST.
7. Finally, click on the Finish button to complete the import PST file to Outlook 2019 or other versions process.

For Outlook 2007, 2003, and Earlier Versions

Perform the steps below for the older version of Outlook:

1. Run the Outlook application and later, click on the File tab.
2. Next, choose Import and Export.
3. Opt for the option ‘Import from another program or file’ and tap Next.
4. Then, to import PST opt for Outlook Data File (.pst). Click on Next.
5. Browse on your system and select the PST file to import. Tap Next.
6. Select the destination folders to save PST in the desired mailbox.
7. Click on the Finish button to add PST file to existing Outlook setup.

This is the proper step-by-step process to add PST to Outlook. However, the process must be different if you want to move PST to Office 365 or other email clients like Gmail, Exchange Server, etc.

Although the manual methods are free, they come with certain drawbacks. The import/export method may restrict you from adding PSTs in bulk, or you may require technical expertise to perform the procedure sometimes. To save you from hassle and complex procedures, we have suggested a comprehensive solution.

Best Solution to Add PST to Existing Email Setup

Use Regain Outlook PST Converter for a simpler, faster, and error-free process for adding PST files to an existing email setup. This software is designed to import PST into various email clients including Office 365, Exchange Server, Gmail, Yahoo Mail, and more. It proficiently handles multiple PST file imports at once. Furthermore, you do not need to worry about the data integrity of the file during migration. The tool is compatible with PST files created by all Outlook versions.

Free Download100% Secure Buy NowPrice: $39

Follow the steps below run the tool and import PST to your preferred mail account:

1. Install and launch the PST File Conversion Tool on your PC.
2. Click on the Open button and browse PST files on your system.
3. Select the PST files you want to import and add them to the tool.
4. Preview the added files to confirm what you are migrating.
5. Click on the Cloud Migration option and choose an email client.
6. Enter the credentials and log in to your email account.
7. At the end, click on Convert Now and begin migration.

Conclusion

Adding a PST file to existing email setup can be essential for various reasons like data transfer, recovering mailbox, or others. This write-up discussed the method to let you add PST into the Outlook setup. Apart from that, if you are considering migrating PST to other platforms, go for the suggested PST Converter Tool. It provides a reliable alternative, enabling you to import multiple PST files with minimal effort. It has no complex steps, letting technical, and non-technical novices transfer PST to other email clients with ease. Furthermore, you can choose the method that best suits your needs for email management.